Executive Assistant & Office Manager Switzerland

Executive Assistant & Office Manager Switzerland

Be the right hand of our CCO & President Europe and our CFO in a fast-paced, high-growth venture environment. Take your next career step at ABB E-mobility with a global team that is helping our customers electrify mobility by delivering a seamless, flexible, efficient charging infrastructure.ABB E-mobility is a world leader in EV charging technology with a strong R&D pipeline and an unparalleled global reach. With our robust product portfolio of innovative holistic solutions - from grid to charge point and domestic installations to large fleet depots - we are actively enabling the future of e-mobility, not just predicting it. The exciting developments within this sector perfectly align with our Mission to Zero initiative, aiming to support cleaner and greener communities for all.In this exciting role, you will have the end-to-end process responsibility for all requests reaching our CCO & President Europe and CFO. You will be working closely with them and the global leadership team to ensure business demands are met in a timely manner and with highest quality. This role embraces classical executive assistant tasks, including the administrative support of key projects as needed. Whether it is managing a full calendar, scheduling meetings across various time zones, or arranging and coordinating complex travel logistics, you will apply your multitasking, organizational, and decision-making skills to fulfill critical administrative and logistical requests. Furthermore, you will be acting as office manager for our Swiss ABB E-mobility office. In this context, you build meaningful, collaborative relationships with the colleagues who depend on your administrative support and with the broader Europe Region and global team. The position is located in Zürich, Switzerland.

Your responsibilities

• Maintain, arrange, and proactively prioritize the Executives' diary & coordinate travel arrangements
• As required, managing the Executive's e-mail inbox by categorizing or prioritizing e-mails and answering where appropriate
• Coordinate and arrange internal and external meetings, preparation of internal presentations in close collaboration with the Executive
• Effectively coordinate key initiatives assigned across the team and provide assistance to the Executive running strategic projects (as required)
• For leadership meetings: participation, capturing meeting minutes and actions, including follow-up
• Coordinate and handle correspondence with internal and external stakeholders
• Build strong relationships with other Executive Assistants and cross-functional teams globally to achieve common goals
• Lead the Swiss Office activities by maintaining office services as ordering office supply, handling office requests, be responsible for managing tech and key inventory and be first point of contact for our landlord and visitors
• Assist with office technology setup, maintenance, troubleshooting
• Ensure our office environment and resources are conducive to employee productivity and well-being and reflect our culture
• Help us make our local office and work environment a better place for yourself, our colleagues and our customers that come to visit us

Your background

• Education as Secretary/Assistant or equivalent combination of education and relevant work experience and a minimum of 8 years' experience of working in an international environment
• Fully proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), fluency in English and German (written and verbal)
• Strong organizational, interpersonal and communication skills, team orientated philosophy, strong problem-solving skills
• Able to work proactively, effectively and solution oriented with minimal supervision
• Experience adhering to confidentiality standards while displaying highest levels of integrity and discretion and ability to handle confidential information
• Experience prioritizing in complex, fast-paced environment while maintaining commitments to deadlines

More about us

What's in it for you? Work with the best specialists in their field, in a diverse environment with unparalleled global reach. Feel inspired by our fast-growth. You will have the accountability to own your part in enabling a future of sustainable and efficient mobility. You can also count on a competitive compensation package in line with your capabilities and experience.Our individual differences make us successful. Diversity, inclusion and equal opportunities are at the core of what we do. We celebrate different experiences and perspectives, and we aim to empower eve-ryone in the creation of sustainable solutions for people all over the world.If you would like to learn more about us, please visit us at www.e-mobility.abb.com